August 2023
Minutes of the Meeting of Gosberton Parish Council
held on Monday 21st August 2023
Present: Councillors: N Oakman (Chair), T Smith, J Bennett, S Weatherly-Barton, F Newton (Clerk).
Also, in Attendance: 2 Members of the Public
Open Forum: Parishioner explained about the declining hedgehog population, and asked if the Parish Council would support an awareness campaign. It was agreed that the Clerk would put up some posters on the public side of the notice boards, item is on the agenda to discuss what other support the Council may be able to offer.
219. To note apologies and accept valid reasons for absence: Cllrs Clark, Ascough, Waudby and Leworthy all sent apologies- reasons accepted. Dist. Cllr Geaney apologies sent
220. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: none received
221. To receive and approve the minutes of the Meeting held on Monday 10th July 2023. It was Resolved approve the minutes
222. To receive report from District Councillors: No District Councillors in attendance
223. To receive the Clerk’s report on correspondence received and consider any recommendations:
Correspondence received
Highways Survey on highways and drainage
Gosberton Churches Fundraising Calendar
ICCM newsletter
Call connect New booking app
Outer Dowsing Community Liaison Information about meeting
Ms Hesketh Hedgehog awareness campaign
NALC Job listings, job events and newsletter
SHDC Updated electoral register
LALC Internal Audit survey
Lincolnshire Community Foundation Cost of Living help flyer
Hse Weekly bulletin
NALC NALC events, job
Gosberton Churches Follow on from request for funding
Parishioner Complaint about the entrance to allotments
Glasdon Quote for new bin for Playing field
PkF Littlejohn Information regarding AGAR
Highways Proposed TRO- Spalding Road on Agenda
The Clerk reported that she had to attend Risegate Playing field today as someone was riding their horse on the football pitch. To be monitored
224. To appoint a Vice-chair: to be discussed at the next meeting
225. To review and adopt
I. Financial Regulations
II. Internal Controls
It was Resolved to adopt financial regulations and Internal controls policies
226. To review update on Internal Audit: The Clerk reported that the outstanding items from the Audit where being worked through, a new Risk management policy had been drawn up and although not on the Audit it would be prudent to consider adopting an emergency plan. It was Resolved to discuss again at the next meeting.
227. To consider and adopt GDPR Statement: Cllr Ascough had emailed the Clerk with some amendments to this policy, Cllr Bennett is to investigate some points further. It was Resolved to discuss at the next meeting
228. To note update on Speed Camera’s: Cllr Smith apologised as he has not had time to do anymore with this. To be discussed at the next meeting
229. To discuss update on Playground Inspection: as the Cllrs dealing with this were not present the item is to be moved to the next meeting
230. To receive update on actions from the Village Inspection: The clerk has contacted P Godfrey with a list of jobs to be quoted for. A quote has been received for sand blasting and priming the Cemetery railings, the Clerk is to obtain two more quotes for this work. It was Resolved: to accept the quote from E Sterma to repair the tarmac path in the cemetery
231. To discuss request from Highways to map any missing drains in the area: It was Resolved try and mark any drains as and when noticed
232. To consider applying for TRO Boston/Spalding Road- new developments: a proposal has been received from Highways. It was Resolved to request that the proposed TRO on Spalding Road is extended to the end of the 50mph and that Highways look at instating a TRO along the Boston Road past the new developments.
233. To consider Tree quotations for Cemetery work : Three quotes have been received. It was Resolved to accept the quote from E Sterma
234. To consider Zebra crossing near School in High Street Gosberton- request made on behalf of Voyage Education partnership: It was Resolved to agree with this request, Clerk to contact Dist. Cllr King to request that she contacts LCC on our behalf
235. To consider support for Hedgehog campaign: It was Resolved to send a grant application form out to the Parishioner, once completed the Council will consider awarding a grant to cover the cost of the advertising pack but are not able to help with any distribution of leaflets. Clerk to contact parishioner.
215. Planning matters-
Planning decisions received since the last meeting of council
For comments
I. H08-0614-23 – s73A continuation-part change of former Hort Business to residential, plus garage and swimming pool- approved under h08-0413-21 – modification of condition 2 to allow amendments to previously approved plans
110 Siltside, Gosberton Risegate. S Dobney
II. H08-0597-23 – S73 modification- residential development- approved under H08-1335-21 modification of condition 1 to allow amendments to previously approved plans, land off Spalding Road. D&R Developments
III. H08-601-23 – modified agreement- modification of 106 agreements relating to viability of scheme (planning approval h08-1216-17) Land off Spalding Road, D&R Developments
IV. H08-0694-23- Proposed additional double garage, Cawood Hall, Mr C Yates
Determinations from SHDC
I. H08-0539-23 – Works in Tree preservation area- Gosberton House Nursing Home - APPROVED
II. H08-0494-23- Occupation of dwelling by persons not employed in agriculture, Sandalwood, Cheal Road, Gosberton- APPROVED
For comments
V. H08-0520-23 – Proposed manege an in-instated access, including parking area for equestrian facilities- White House Farm, Mrs L May
NO COMMENTS
237. Finance
I. To approve payment of accounts -within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | |
| 26/7/2023 | TN SNEATH | 360.00 | 72.00 | 432.00 | BACS |
| 1/8/2023 | GOS PUBLIC HALL | 39.00 | 39.00 | BACS | |
| 18/8/2023 | CLERK SALARY | 638.60 | 638.60 | BACS |
Invoices to approved -retrospectively
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | |
| 23/7/2023 | S KITCHEN | 900.00 | 900.00 | SO | |
| 21/7/2023 | CLERK SALARY | 957.60 | 957.60 | BACS | |
| 21/7/2023 | HP INSTANT INK | 13.32 | 2.67 | 15.39 | DC |
| 26/7/2023 | ALL STAR FUELS | 22.98 | 4.60 | 27.58 | DD |
| 10/7/2023 | ONE DRIVE | 5.40 | 5.40 | DC | |
| 3/8/2023 | VODAFONE | 12.38 | 2.47 | 14.85 | DC |
| 7/8/2023 | ONE DRIVE | 5.40 | 5.40 | DC | |
| 3/8/2023 | ALL STAR FUELS | 24.88 | 4.98/ | 29.86 | DD |
It was Resolved to agree payments
II: To review income and expenditure to 14th August- within Clerk’s report
Income and Expenditure
Expenditure since last meeting (includes payments approved at meeting- up to 14th August)
£7939.74
Income since last meeting up to 14th August
£615.00
Expenditure year to date
£21414.37
III To receive bank reconciliation
Balance of Bank Accounts
Current- online balance as at 14th August 2023 £ 1557.38
Deposit – online balance as at 14th August 2023 £ 52782.60
Community- online balance as at 14th August 2023 £ 4597.28
NS & I £ 53535.49
IV To review Budget- this was reviewed and accepted
V To review Fixed Asset Register- this was reviewed and accepted
VI To review Earmarked/General reserves- this was reviewed and resolved to review again at the next meeting
238. To receive reports from other committees: no meetings have taken place
239. To consider quotations for Play equipment for Risegate Play Park: It was Resolved: to suspend Standing orders and financial regulations to consider this. The item in question is bespoke to one supplier thus one quote is available. It was agreed to accept this quote and place the order.
Standing orders and financial regulations were restored to continue the meeting
To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business in Agenda item 240
240. Report from Staffing Committee: Minutes of the meeting of the Staffing Committee held on 24th July were received and agreed. New scope of work documents has been drawn up along with a letter to the current contractor inviting him to quote for the new contracts. The Staffing committee Terms of reference are to be reviewed at the next meeting to decide if all contracted work should be covered by the committee in the future.
241. Agenda items for the next meeting:
Vases for the Cemetery
Update on proposal to purchase new land for cemetery
Methodist Chapel Christmas fair
Replacement PCSO
Hedgehog campaign
Remembrance Day
Meeting closed at 9.10 pm
Chairman……………………………….