December 2023
Minutes of the Meeting of Gosberton Parish Council
held on Monday 11th December 2023
Present: Councillors: N Oakman (Chair), J Clark, T Smith, J Bennett J Ascough, D Leworthy and F Newton (Clerk)
Also, in Attendance: One Member of the public(observing) Dist Cllr H Bingham
Open Forum: N/A
290. To note apologies and accept valid reasons for absence: Cllr P Waudby, Dist. Cllr Geaney, Cllr Weatherley Barton (attending public hall meeting, to join this meeting later)
291. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: none received
292. To receive and approve the minutes of the Meeting held on Monday 11th December 2023. It was Resolved approve the minutes
293. To receive report from District Councillors: Dist. Cllr Bingham reported that funding for projects is still available to improve facilities in the village, Clerk reported that District and County Councillors are working on the TRO for Boston Road/Spalding Road and resurfacing the cul-de-sac at the top of Church fleet lane.
294. To receive the Clerk’s report on correspondence received and consider any recommendations:
Correspondence received
Anglian Water Update on roadworks
LCC Lincolnshire devolution proposal
Belinda Taylor Thanks for sponsoring a Xmas tree
LALC Schools’ admission policy
LCC Highways Road closures
LALC Confirmation of Audit
YMCA Community engagement email
SHDC Updated electoral register
295. To co-opt P Waudby onto the Council representing the Risegate Ward- As Cllr Waudby was not in attendance this item is to be carried forward to the next meeting
296. To review and adopt :
I. Publication scheme – it was Resolved to adopt this policy
II. Health and Safety Policy- it Resolved to adopt this policy; it was noted that all Contractors should show proof of current Public Liability insurance
III. Complaints procedure Policy – it was Resolved to adopt this policy
297. To consider and adopt
I. Notice Board Policy – It was Resolved to adopt this policy
II. Procedure for a Casual Vacancy – It was Resolved to adopt this policy
III. Policy for handling Freedom of Information requests- It was Resolved to adopt this policy
298. To receive update on actions from Village inspection: Quotes have been received from P Godfrey £160.00 to trim hedge on Gosberton Playing field, and £200.00 to repair bench at the War Memorial-It was Resolved to accept the two quotations
299. To consider revised grass cutting quotation from SHDC: A quotation of £51.66 P/a has been received to add the grass at the front of the Little Stars nursery onto the SHDC grass cutting contract - It was Resolved to accept the quotation
300. To discuss vases for Cemetery and proposed purchase of Cemetery Land: investigations are still being made to source alternative vase holders. Cllr Waudby not present so no update on Cemetery purchase- to be discussed at the next meeting
301. To discuss consider draft Budget and set the Precept for 2024/2025: As the Clerk is also working for Quadring PC, Dist. Cllr Bingham and the Clerk suggested that it might be worth considering splitting the training fees between both Councils- to be discussed at the next meeting. To also look into purchasing a further speed warning sign. It was Resolved to adopt the budget and set the precept at £29700.00, a 6% increase
302. Planning matters-
Planning decisions received since the last meeting of council
For comments
I. H08-0805-23- Proposed rear conservatory and alterations – 5 Primitive Gait, Gosberton Clough- Milward
II. H08-1023-23 – Residential development- 2 dwellings, 8 Beck Bank, Gosberton Clough, Mr A Brown
III. PL/0088-23 – new classrooms, Gosberton House Academy
IV. PL/0075/23 – change of use, Old Ship Inn, Beck Bank, Gosberton Clough
Determinations from SHDC
I. H08-0987-23 – s73a continuation- Proposed dwelling- Tawny Lodge, Cheal Road, Surfleet- Mr and Mrs Wheeler
II. H08-0863-23 – 3 Park Close, Tree work in preservation area. APPROVED
III. H08-0936-23 – 25 Lowgate Gosberton. Tree work in preservation area. APPROVED
IV. H08-0538-23 – Details of precautions to prevent mud on highway- Site adj Silverdene, Boston Road- APPLICATION WITHDRAWN
V. H08-875-23 – Works to Tree preservation order 18 2008- 2 Poplar Drive, APPROVED
VI. H08-0882-23- Details of contamination of land or pollution to controlled waters- Corner of Cheal Road (Tawny Lodge) Mr & Mrs Wheeler- APPROVED
VII. H08-0891-23 – Siting of static Caravan- 19 Quadring Road- Mr W Smith APPROVED
NO COMMENTS
303. Finance
I. To approve payment of accounts -within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | |
| 1/12/2023 | GOS PUBLIC HALL | 36.00 | 36.00 | BACS | |
| 6/12/2023 | YATES PLAY | 5420.00 | 1084.00 | 6504.00 | BACS |
invoices to be approved retrospectively
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | |
| 6/11/2023 | ONE DRIVE | 5.88 | 5.88 | DC | |
| 3/11/2023 | VODAFONE | 12..38 | 1.47 | 14.85 | DC |
| 4/11/2023 | AMAZON | 11.23 | 2.25 | 13.48 | DC |
| 8/11/2023 | AMAZON | 5.71 | 1.14 | 6.85 | DC |
| 8/11/2023 | ANDREW GOSLING | 325.00 | 325.00 | BACS | |
| 6/11/2023 | BEECHTREE FARM | 50.00 | 10.00 | 60.00 | BACS |
| 22/11/2023 | ALL STAR FUELS | 26.55 | 5.31 | 31.86 | DD |
| 17/11/2023 | POSTAGE | 9.75 | 9.75 | DC | |
| 21/11/2023 | HP INSTANT INK | 15.82 | 3.17 | 18.99 | DC |
| 12/11/2023 | S KITCHEN | 900.00 | 900.00 | SO | |
| 15/11/2023 | AMAZON | 47.43 | 9.52 | 56.95 | DC |
| 30/11/2023 | CLERK BACK PAY | 701.52 | 701.52 | BACS | |
| 8/12/2023 | CLERK SALARY | 726.24 | 726.24 | BACS |
| 3/12/2023 | VODAFONE | 12.38 | 1.47 | 14.85 |
D |
It was Resolved to approve payments
II. To review income and expenditure to 4th December
Income and expenditure since last meeting (includes payments to be approved at meeting- up to 11th December) £1868.33
Income since last meeting up to 4th December £2368.94
Expenditure year to date £31312.78
Income year to date £50155.78
It was Resolved to accept this report
III. To receive Bank Reconciliation
Balance of Bank Accounts
Current- online balance as at 4/12/2023 £4370.92
Deposit – online balance as at 4/12/2023 £53833.33
Community- online balance as at 4/12/2023 £4647.28
NS & I as at 26/09/2023 £53535.49
It was Resolved to accept this report. Cllr Ascough has reviewed outstanding Bank recs
IV. To review Budget 2023/2024- no comments
V. Review Fixed Asset register- n/a
304. To receive reports from other committees:
Cllr Clark reported on the recent GRIN meeting – the Xmas gifts for local pensioners was on 7th December. A further representative from the Parish Council is required to sit on the GRIN Trustees- Cllr Ascough agreed to accept this role. Cllr Clark reported on the recent RMT meeting- I Walters offered his resignation, this was accepted by the Trustees, three educational grants were also made.
There has been no Gcat meeting.
To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to confidential nature of the business in Agenda items 305 and 306
It was Resolved to move into Closed session-
305. To consider Staffing committee terms of reference and appraisal policy-To be discussed at the next meeting. The Clerk returned to the room
306. To consider Cemetery keeper/grass cutting tenders – the tenders received were discussed at length. Cllr Clark has offered to attend an ICCM course on Cemetery management so that he can help with any future cemetery queries. Tenders to be discussed again at the next meeting
307. Agenda items for the next meeting:
Co-option of Councillors
Shared prosperity projects
Shared Training with Quadring
Staffing committee TOR and appraisal policy
New Speed camera
Cemetery and groundsman tenders
At this point Cllr Weatherly- Barton joined the meeting and gave an update on the Public Hall- there is a plan to have a Pop-up pub.
Meeting closed at 8.56pm
Chairman……………………………….