2023 Parish Council Minutes of Meetings

held on Monday 10th July  2023

Present: Councillors: N Oakman (Chair), T Smith, D Leworthy, J Clark, F Newton (Clerk).

Also, in Attendance District Cllr M Geaney, S Weatherly-Barton, J Ascough, J Bennett. 1 Member of the Public (observing)

Open Forum: None

196. To note apologies and accept valid reasons for absence: None received

197.  To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011:  None made at the min, once co-opted S Weatherly-Barton declared interest in item 211 (signed)

198. To receive and approve the minutes of the Meeting held on Monday 22nd May 2023 and Extra Ordinary Meeting held on Tuesday 20th June 2023: Dist Cllr Geaney requested that her husband was named as present rather than un-named member of the public at meeting on 22nd May. It was Resolved approve the minutes

199. To receive the Clerk’s report on correspondence received and consider any recommendations: Copies of the report has been circulated, Clerk has attended training courses, AGAR has been submitted, Clerk working through points raised in the Internal Audit, Planning office have agreed with Council request to name new road “John Dennis Way”, other points on report are on the agenda

200. To co-opt new members to the Council:

Mr J Bennett- proposed by Cllr Leworthy and seconded by Cllr Smith

Mrs J Ascough- proposed by Cllr Leworthy and seconded by Cllr Clark

Mr S Weatherly-Barton- proposed by Cllr Oakman and seconded by Cllr Leworthy

The Chair welcomed the new Councillors

201. To appoint Vice-chair: to be discussed at the next meeting.

202. To appoint Council representatives to other Committees:

Unknown Donors- Cllr Leworthy

Public Hall- Cllr S Weatherly-Barton

G Cat- Cllr J Ascough

Clerk to enquire if Cllr Bennett is still to sit on RMT

203. To consider Internal Audit report:  Details of the report where discussed, the Clerk is working through. It was Resolved to accept recommendations

204. To appoint Councillors to Staffing Committee: It was Resolved

Cllr J Ascough, Cllr P Waudby, Cllr T Smith and Cllr N Oakman were appointed, the first meeting to be held within the next month. The Clerk advised that Agenda’s and Minute’s are to be recorded for these meetings

205. To consider forming a new Finance/Budget Committee: It was Resolved that a committee would not be formed at this time and the Clerk is to removed the old details from the Parish Website

206. To adopt a Grant Policy: details of the policy where discussed a maximum grant of £2500.00 would be made available, any applications over £500.00 would have to be made before November of each year so that it can be included in the Budget for the following year. The Council will fund up to 50% of any project: It was Resolved to adopt this policy

207. To adopt updated Noticeboard Policy: It was Resolved to adopt this policy

208. To consider Goal posts for the Gosberton Field and the Playground inspection report: The quotations where discussed and it was agreed that a contractor installation would be more suitable than a self-install. Cllr Clark and Leworthy reported that the Roundabout bearings had been greased . It was Resolved to order Goalpost from Online Playgrounds and enquire if they can inspect the Roundabout again when installing goal post

209. To consider Annual Village Inspection report : The report was discussed at length: It was Resolved that

Cemetery Railings – quotation required for sandblasting and painting

Cemetery row markers to be purchased

Combination lock for Risegate field to be purchased

Cemetery trees- quotation required

Cemetery chapel repointing- quotation required

War memorial flagstones- quotation required repointing

War memorial Bench- quotation required to repaint

Playing field Rocking horse- wooden skirt to be replaced

Clerk to obtain quotes, Cllr Clark is dealing with the Rocking Horse

210. To consider Grant to the Youth Club for equipment and a loan to the Youth Club for paint: the Youth Club had requested a grant of £2328 for equipment and a loan of £200.00 for paint: It was Resolved to grant £2500.00 in total and no loan be given

211. To consider Grant application from Baptist Chapel: Cllr Weatherly- Barton explained that the Chapel would be holding a flower festival and are requesting a grant towards the costs: It was Resolved to grant £200.00

212. To note update on Speed Camera’s: Cllr Smith is working on the camera’s: It was Resolved that LRSP are contacted for advice on moving camera locations

213. To note Clerk’s holiday and arrange phone cover: It was Resolved – Cllr Clark agreed to cover phone and any cemetery bookings

214. To note update on Gubboles Drove planning application: The Clerk has received notification from the applicant that a new planning application has been made, no further details are available, to discuss further. Fruit trees have been purchased, waiting to be planted along the Council grass verge

215.    Planning matters-

            Planning decisions received since the last meeting of council

            For comments

H08-0520-23 – Proposed manege an in-instated access, including parking area for equestrian facilities- White House Farm, Mrs L May

Determinations from SHDC

H08-0313-23 – Works in Tree preservation area- 14 Bowgate- Mr M Chamberlain- APPROVED

H08-01143-22- Erection of dwelling – Fossils Farm- Mr R Hart -  APPROVED      

H08-1220-22- Erection of 3 manufacturing units- Dunster House- APPROVED

H08-0465-23- Works to trees in conservation area, 25 Lowgate APPROVED

H08-0413-23 –Extension to existing portal Agric store -Bank House Farm- APPROVED

NO COMMENTS

216

 1. To approve payments of accounts within the Clerks report: it was Resolved to approve

 2.  To review income and expenditure to 30th June 2023: income £15626.99 expenditure £34640.75 – it was Resolved to approve

3. To review Budget- it was Resolved to virement the remaining funds in the Coronation and Election over to the Grant fund

4. To receive Bank reconciliation for Quarter 1: it was Resolved for Cllr Leworthy to check this and report back

5. To review Fixed Asset register: it was noted that the register is showing 2 laptops, but only 1 is in operation: It was Resolved to amend this item

Invoices to approved -retrospectively

217: To receive reports from other Committees:

Gcat- no meeting

Public Hall- no meeting

RMT- there has been an inspection meeting and the Accounts are available from the Clerk

GRIN- there has been an inspection meeting and the Accounts are available from the Clerk

Risegate Playing Field: Cllr Ascough reported that they have quote for the play equipment required, the final fundraising event is being advertised and will be held in September: It was Resolved to send out a Grant application form and take advice as to whether further quotations are required.

218. Agenda items for the next meeting

New TRO for Boston Road development

Update GDPR policy

Report from Staffing committee

Green lane footpath

                                                Meeting closed at 9.40 pm

Chairman……………………………….