August 2024
Minutes of the Meeting of Gosberton Parish Council
held on Monday 19th August 2024
Present: Councillors: N Oakman (Chair), T Smith, N Gore, H Richardson, I Hobling and F Newton (Clerk)
Also, in Attendance: none in attendance
Open Forum: nothing reported.
414. To note apologies and accept valid reasons for absence: Cllrs Clark and Ascough- It was Resolved to accept and approve apologies
415. To receive declarations of Interests and consideration for any requests for dispensations in accordance with the Localism Act 2011
416. To receive and approve the minutes of the Meeting held on Monday 8th July 2024. It was Resolved approve the minutes
417. To receive report from District Councillors: A report has been received from Dist Cllr King on the recent Ward Walk- this has been circulated to Council
418. To receive the Clerk’s report on correspondence received and consider any recommendations:
Correspondence received
| Lincolnshire libraries | Mobile library timetables added to website |
| GosbertonPCC | request for payment to pollard lime trees in churchyard |
| Eastern green link consultation | Forwarded to all |
| LCC aggregate consultation | forwarded to all |
| Parishioner | complaint about dog waste bins not being emptied |
| LALC training | circulated to all |
| Green homes grant | uploaded to social media and website |
| WHP telecoms | planning for smart water hub |
| LALC news | forwarded to all |
| LCC | traffic restrictions circulated |
The Clerk reported that there has been graffiti sprayed/written on some of the Play equipment in the Risegate and also on the swings and play tower in Gosberton Park. Remover product is on order. There was a discussion about dog waste bins, Clerk reported that this is an ongoing issue and is continually reporting to SHDC, also reported that the External Audit had been completed with no queries. Council thanked the Clerk for her work on this. It was resolved to accept Clerks report and to order 2 new dog waste bins for Siltside
419. To elect representatives to remaining committees
I. 1 member to RMT – It was resolved to elect Cllr Ascough
II. 1 member to GRIN- it was resolved to elect Cllr Richardson
420. To elect members to the Staffing Committee- It was resolved -Cllr Smith. Oakman, Clark, Ascough and Hobling were elected to this committee
421. To discuss Cemetery, purchase of new land and grass cutting/spraying- following on from recent complaints via social media about the spraying around headstones in the Cemetery. The Clerk reported that no complaints had been received either via phone or email, the contractor had sprayed following instructions given by the Clerk as agreed by Council following the village inspection in 2023. The Contractor was very upset that they had been blamed for this, and has advised that from now on they will only act on instructions received via email, a pest controller has also been employed to deal with the mole infestation. Some Councillors felt that there should have been a quicker response via social media to the complaints made. The Clerk also reported that the pre-planning advice had been received, as the land at the rear of the current cemetery is ear marked in the local plan to enable planning to be applied for in a different location there would have to be a document stating reasons by the original land cannot be used. The suggestion of employing a new cemetery keeper/village maintenance person is to be discussed at a later date. It was resolved to set up sub-committee to deal with the potential new Cemetery.
422. To note update of SID installations- It was reported that the posts have been installed but the one along the Boston Road requires resetting. Cllr Smith to contact LRSP to report this. The Solar powered SID has been installed near the Clough school and the battery SID has been moved up towards the Risegate xroads and has been changed to a Xroads warning sign.
423. To note update of action following RTA at Risegate crossroads- Cllr Richardson reported that work is now taking place on the house at the xroads, he also requested that it is looked into to change the existing “Give Way” sign to a “Stop” sign and that mirrors are installed at the junction. A request for this to be put into highways, Clerk explained that due to glare from sunlight that it is not practice to install mirrors, also that Dist. Cllr King is in ongoing contact with relevant parties to resolve this matter.
424. To consider and adopt
I. New Reserves policy
II. New Expenses policy
III. New lone working policy and procedure
IV. New vexatious complaints policy and procedure
It was resolved to adopt all of these policies with an amendment to the Expenses Policy to state that “employee’s must have business use on their vehicle insurance policy when using for Council business”
425. To discuss plans for Remembrance Sunday- Clerk is to order 3 wreaths from the British Legion. Matter to be deferred to the next meeting
426. To consider request from Gosberton PCC for funding towards pollarding the lime trees in the Church Yard- the clerk explained that from January 2024 new legislation came in that now allows Parish Councils towards maintenance of Church properties. It was resolved to offer a grant/donation of £1000.00 towards this
427. To consider Planning matters:
Planning decisions received since the last meeting of Council
For Comments
I. H08-0493-24 Proposed replacement dwelling, 120 Westhorpe Road, Gosberton- Tawny Homes
II. II. H08-0551-24- Replacement windows, 57-59 Salem Street, Gosberton, Mr A Wilde. III. H08-0593-24- New Dwelling adjacent to 47 Clough Road, Gosberton Risegate- OUTLINE
No comments
Determinations from SHDC
I. H08-0430-24- Replacement detached garage- ! Siltside GosbertonAPPROVED II. H08-1124-23 – Erection of outbuilding-home office- Retrospectively, 50 Belchmire Lane- APPROVED
II. III. H08-0553-24- management of surface water, Gosberton House SchoolAPPROVED
III. IV. H08-0465-24- Change of use from agricultural building to 2 residential dwellings- Tomlinson Farms- prior approval app- APPROVED V. H08-0512-24 -conversion of existing agricultural building to form 3 dwellingsRisegate House Farm- prior approval app- APPROVED
V. H08-1112-23 – proposed extension to existing garage- Reeves Tyres-APPROVED
No comments
428. Finance
I. To approve payment of accounts – within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 24/07/2024 | T Sneath | 2095.00 | 419.00 | 2514.00 | BACS |
| 02/08/2024 | T Sneath | 715.00 | 143.00 | 858.00 | BACS |
| 29/07/2024 | Second to none pest control | 650.00 | 650.00 | BACS | |
| 01/08/2024 | Gosberton public hall | 24.00 | 24.00 | BACS | |
| 02/08/2024 | PKF littlejohn | 315.00 | 63.00 | 378.00 | BACS |
| 08/08/2024 | P Godfrey | 230.00 | 230. | BACS | |
| 8/08/2024 | P Godfrey | 275.00 | 275.00 | BACS | |
| 12/08/2024 | Online playgrounds | 994.70 | 198.94 | 1193.54 | BACS |
Payments made between meetings using delegated authority
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 19/07/2024 | Amazon | 15.82 | 3.16 | 18.698 | DEBIT CARD |
| 15/07/2024 | R Newell | 230.00 | 230.00 | DEBIT CARD | |
| 03/08/2024 | Vodafone | 13.36 | 2.67 | 16.03 | DEBIT CARD |
| 11/07/2024 | Hp instant ink | 15.41 | 3.08 | 18.49 | DEBIT CARD |
| 07/08/2024 | Spalding auctions | 3.12 | .62 | 3.74 | DEBIT CARD |
| 05/08/2024 | one drive | 4.90 | .98 | 5.88 | DEBIT CARD |
It was resolved to authorise all payments
II. To review income and expenditure to 8th July 2024- within Clerk’s report
Expenditure since last meeting (includes payments to be approved at meeting)
£6236.78
Income since last meeting up to 12TH August 2024 -£1005.00
Expenditure year to date £28796.07
Income year to date £36380.68
It was resolved to accept income and expenditure report
III. To receive Bank reconciliation
Current- online balance as at 12th August- £2454.18
Deposit – online balance as at 12th August - £56772.55
Community- online balance as at 12th August -£37.28
NS & I as at 16th August - £53999.91
It was resolved to accept Bank reconciliation
IV. To review Budget 2024/25
It was Resolved to virement £600.00 from Verge cutting to Pest Control budget
V. To review Fixed asset register
It was resolved to accept the fixed asset register
429. To receive reports from other Committee’s
Cllr Gore reported that there had been an information meeting of the RMT with the MBA to discuss funding. The MBA have acquired grant funding of pay towards the replacement of the floor in the hall, refurbishing the toilets and painting the hall. The Trustees have agreed to loan funds to cover the shortfall if any.
Public Hall committee- nothing to report
Unknown Donors- no meeting
GRIN- no meeting
430. Agenda items for the next meeting
Cemetery
RTA Risegate crossroads
Village maintenance person
Remembrance Sunday
.
Meeting closed at 9.02pm
Chairman……………………………….
uploaded 22nd August