May 2024
Minutes of the Meeting of Gosberton Parish Council
held on Monday 20th May 2024
Present: Councillors: N Oakman (Chair), J Clark, T Smith, J Ascough, D Leworthy and F Newton (Clerk)
Also, in Attendance: Four Members of the public(observing)
Open Forum: no one in attendance
369. To elect Chair and sign declaration of office once appointed- Cllr Oakman was proposed as Chair and accepted the position.
370. To note apologies and accept valid reasons for absence: Cllrs Weatherly-Barton and Cllr Gore- It was Resolved to accept and approve apologies
371. To receive declarations of Interests and consideration for any requests for dispensations in accordance with the Localism Act 2011- None received
372. To elect vice chair and sign acceptance of office once appointed- to be deferred until the next meeting
373. To election of Parish Council representatives
1. Robert Marjorum Trust- 3 member required- Cllr Clark and Cllr Gore, one further representative to be appointed
2. Gosberton Relief in Need- Cllr Clerk, one further representative to be appointed
3. Gosberton Public Hall committee – Cllr Weatherly-Barton
4. Unknown Donors- Cllr Oakman and Cllr Ascough
374. To receive and approve the minutes of the Meeting held on Monday 15th April 2024. It was Resolved approve the minutes
375. To receive report from District Councillors: The Clerk reported on behalf of Dist. Cllr King- Following on from the recent accident at the crossroads in the Risegate Cllr King has been in close contact with Highways at Lincoln and they are working on a solution to help prevent any further incidents. Cllr King will report back with updates.
374. To receive the Clerk’s report on correspondence received and consider any recommendations:
Correspondence received
| LCC |
traffic management survey-circulated |
| National grid consultation | circulated and posted on notice boards |
| RBLI | d day 80 commermorative products-circulated |
| Outer dowsing | information circulated |
| Dog waste bin | order placed |
| street waste bin | order placed |
| gov.uk email addresses | account signed up |
| parishioner | email ref SHDC not emptying dog waste bins |
| parishioner | email ref verge cutting |
| hiscox | insurance renewal received |
| Highways | pubic notice for TRO- on noticeboards, website and social media |
| Cllr Waudby | resignation- sent onto SHDC |
| Highways | contacted ref posts for SIDS |
377. To review and adopt
I. Allotment data protection agreement – it was Resolved to adopt with agreement with an amendment to state that any information would be deleted when the allotment tenancy agreement is terminated
378. To consider Insurance renewal – it was Resolved to accept the insurance renewal
379. To discuss vases for Cemetery and proposed purchase of Cemetery land- Cllr Ascough reported that the surrounds for the vases would be ready in the next few days, to be stored in the Cemetery Chapel. As there was no further process on finding suitable land for the cemetery it was agreed that a Land agent would be contacted to help with this.
380. To note updates on Play inspection report- The Clerk circulated a list of actions required from the recent inspection report. Chains for the cradle swings have been flagged, quotes are to be obtained for the replacement items and for installation. Clerk reported that some of the ground around the play area was uneven and could be trip hazard, it was felt that this was due to wet weather over winter. It was Resolved that Cllrs look over play equipment at the forthcoming Inspection meeting
381. To note plans for D-day 80 celebrations- tickets are on sale and have been advertised on noticeboards, and social media. Volunteers are needed on the day to help prepare food. It was agreed to sell tickets up to the day before the event. The new flag has arrived and it was agreed to purchase 10 of the D Day 80 lamp post signs to place near both the War memorials
382. To discuss update on SID installations- Clerk reported that she had been in contact again with Highways to try and speed up the installation of the new posts, due to the work schedule no date has been confirmed. It was Resolved -Cllr Smith is to install one of the battery SIDs near the Risegate crossroads, and the Clerk is to contact Dist. Cllr King ask if she can intervene to try and get the poles near the school erected as a matter of urgency.
383. To discuss action after RTA at Crossroads in Risegate- following on from a recent nasty accident at the Crossroads in the Risegate Cllr Ascough asked for this item to be put on the agenda. As reported in item 375 Dist. Cllr King is in contact with Highways to work on a solution. Various ideas were discussed including the purchase of a permanent speed camera, applying for a 30mph TRO, replacing the Give Way with a Stop sign. Cllr Ascough is to send further data gathered by Community Speed watch over to Cllr King. It was felt that due to the volume of agricultural traffic on the road an Archer survey would not reflect the true speed that some vehicles travel at. The Clerk is to investigate if there is any funding available to help to fund a speed camera. This item is to be discussed further at the next meeting
384. To note update on waste/dog waste bins- The Clerk reported that the new bin for the Playing field has arrived and is waiting installation, the dog waste bin would be another 3 to 4 weeks.
385. To note update for Gov grant towards gov.uk domain name and gov.uk email addresses- Clerk reported that the new gov.uk email addresses were all set up, the £100.00 grant has been reflected in the invoice from Cloud next. The Council invoice was reduced by £100.00 and the supplier is claiming this back from Government. Clerk is in the process of informing contacts of the change of address. Clerk is to update list of passwords to include the new emails
386. To consider Planning matters:
Planning decisions received since the last meeting of Council
For Comments
I. H08-1112-23- Proposed extension to existing garage, Reeves tyres Wheelrite garage- Reeves tyres
II. H08-363-24- single storey extension to create accessible bedroom and wetroom, 16 Godfrey Avenue – Mrs Lakin
III. H08-0393-24 Extension and alterations to dwelling, Red House, Broad Drove, Gosberton Clough. Ms M Hart
IV. H08-183-24 – erection of two dwellings, associated garaging and formation of new access- Land adjacent to 3-4 Bowgate- Mr A Murfet – amendment
No Comments
Determinations from SHDC
I. H08-0217-24- New vehicular access, 11 High Street, Gosberton -REJECTED
II. H08-1023-23- Residential development, 8 Beck Bank, Gosberton Clough- APPROVED
III. H08-0173-24- proposed extensions and alterations to dwelling-254 Siltside Gosberton Risegate. APPROVED
IV. H08-0290-24 Erection of one dwelling. Re-siting- Riseholme Farm, Windmill Lane- REFUSAL
387. Finance
I. To approve payment of accounts – within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 11/04/2024 | Mijan | 96.00 | 96.00 | BACS | |
| 01/04/2024 |
Welland and Deeping DB |
583.76 | 583.76 | BACS | |
| 23/04/2024 | Online Playgrounds | 2252.50 | 450.50 | 2703.00 | BACS |
| 01/06/2024 | Gallagher Insurance | 1750.82 | 1750.82 | BACS | |
| 02/05/2024 | Broxap | 414.95 | 82.99 | 497.94 | BACS |
| 01/05/2024 | Gosberton Public Hall | 6.00 | 6.00 | BACS | |
| 03/05/2024 | T N Sneath | 2230.00 | 446.00 | 2676.00 | BACS |
| 07/05/2024 | P Godfrey | 265.00 | 265.00 | BACS | |
Payments made between meetings using delegated authority
| 21/04/2024 | Hp Instant ink | 17.49 | 3.50 | 2.99 | DEBIT CARD |
| 26/04/2024 | Clerk Salary | 748.04 | 748.04 | BACS | |
| 26/04/2024 | Wybone | 264.47 | 52.89 | 317.36 | DEBIT CARD |
| 29/04/2024 | Cloud Next | 59.99 | 11.99 | 71.98 | DEBIT CARD |
| 03/05/2024 | Vodafone | 136.36 | 2.67 | 16.03 | DEBIT CARD |
| 07/05/2024 | Microsoft one drive | 5.88 | 5.88 | DEBIT CARD |
It was Resolved to approve payments
II. To review income and expenditure to 13th May 2024- within Clerk’s report
Income and Expenditure
Expenditure since last meeting (includes payments to be approved at meeting- up to 13th May 2024 2024)
£8779.31
Income since last meeting up to 13th May 2024 -£30455.00
Expenditure year to date £11295.61
Income year to date £32475.48 (includes precept)
No comments
III. To receive Bank reconciliation
Balance of Bank Accounts
Current- online balance as at 13th May - £2815.87
Deposit – online balance as at 13th May - £69192.35
Community- online balance as at 13th May -£787.28
Cash in Hand – as at 13th May £25.00
NS & I as at 9th April - £53585.32
No comments
IV. To review Budget 2024/25
No comments
V. To review Fixed asset register
Records to be checked as there appears to be a SID missing from report from which was purchased around 2018, new bins to be added to report for next meeting
VI. To receive the Annual Auditors report 2023/24
No comments
VII. To consider recommendations or matters arising from the internal auditor’s narrative report
No comments
VIII. To receive and sign the Annual Governance statement 2023/2024
It was Resolved to sign Annual Governance Statement
IX. To receive and sign the accounting statements 2023/2024
It was Resolved to approve and sign accounting statement
X. To received and consider the bank reconciliation 2023/2024
It was Resolved to approve bank reconciliation
XI. To receive and consider the explanation of variances
It was Resolved to approve explanation of variances
XII. To receive and consider the breakdown of reserves held
Current Earmarked reserves £
Replacement of fixed asset 5000.00
Purchase of additional cemetery land 70000.00
Election expenses 3000.00
Playing field improvements 12000.00
Contingency 6000.00
Total ring-fenced expenditure 96000.00
It was Resolved to approve Current Earmarked reserves
XIII. To agree the dates for the period of public rights
Clerk advised that the earliest suggested dates from PKF are 3rd June to 12th July. It was Resolved to approve these dates and publish the Notice
388. To receive reports from other committees:
RMT- no meeting
GRIN- Cllr Clark reported on the recent meeting- Mr T Smith has been elected Chair for a further year, one of the Trustee’s has resigned, a replacement is needed. A date of 5th December 2024 has been set for the Xmas gift handout.
Public Hall- no meeting
Unknown Donors- no meeting
GCat- Cllr Ascough reported that the GCAT are in the processes of dissolving the committee
389. Agenda items for the next meeting:
Election of Vice chair
Appointment of Cllrs to Staffing committee
Co-options to vacant seats
Appointment of Cllrs to remaining village committees
Although not an Agenda item- the Clerk was asked to contact District Councillors as there has been no representation at recent meetings
The Inspection meeting is on Monday 10th June- meeting at the Cemetery at 6pm
.
Meeting closed at 9.01pm
Chairman……………………………….
minutes uploaded on 23rd May 2024