March 2024
Minutes of the Meeting of Gosberton Parish Council
held on Monday 4th March 2024
Present: Councillors: N Oakman (Chair), J Clark, T Smith, J Ascough, S Weatherly- Barton, D Leworthy, N Gore, P Waudby, and F Newton (Clerk)
Also, in Attendance: N/a
Open Forum: N/A
334. To note apologies and accept valid reasons for absence: Received from Dist. Cllr Geaney
335. To receive declarations of Interests and consideration for any requests for dispensations in accordance with the Localism Act 2011: No declarations made
336. To receive and approve the minutes of the meeting held on Monday 22nd January 2024 and Extra Ordinary meeting held on 6th February 2024: It was Resolved to accept and sign minutes
337. To receive report from District Councillors: The Clerk reported on behalf of Dist. Cllr King. There will be a ward walk on 14th March, any issues to be communicated via the Clerk.
338. To receive the clerks report on correspondence received and consider any recommendations:
Attended Course -Year end procedures and completing AGAR
Zoom meeting with Internal Auditor- report circulated and to be discussed at meeting
Meeting with Highways/LRSP – to discuss siting of SIDs- to be discussed at meeting
Handover of Keys with Cemetery keeper
Lincolnshire PCC Parish Engagement
SHDC Chairman’s Charity Bake off
John Kilcoyne- LALC Interim Audit
SHDC Reported Fly tipping
SHDC Planning representation sent
Glasdon Keys ordered for waste bins
Play inspectors Report received for Risegate field
Play inspectors Report received for Gosberton field
UKSPF Update on funding-circulated to all
SHDC Waste services- complaints about dog bins
Methodist chapel Request for grant for Flowers festival
Clerk reported that there have been several complaints about the Dog waste bins in Lowgate not being emptied, this has been reported to SHDC Waste Services. Quotes to be requested for a new larger bin with liner, to be put on Agenda for next meeting. Cllr Ascough suggested that someone should look at the new Solar farm which is being planned for the Cowbit/Crowland area. It was Resolved to grant £100.00 to the Methodist Chapel for Flower festival
339. To review and adopt
I. Pay Policy
II. Data Protection Policy
III. Scheme of Delegation
IV. Social Media Policy
V. Safeguarding Policy
It was Resolved to adopt all of the policies, and for Cllr Gore to be appointed as the Council’s Data Protection Manager
340. To consider adding Garden Allotment Data protection policy into Tenancy agreements: This was procedure was suggested by the Internal Auditor, it was Resolved to keep the current arrangements of the Data from being kept separately from the Tenancy agreements
341. To discuss vases for Cemetery and proposed purchase of Cemetery land:
Cllr Ascough has received a quotation of £25.00 to make the vase surrounds, and the Clerk has purchased a new sample vase. Various pieces of land in the area were discussed as possibilities for the new Cemetery but all discounted. The Clerk has also received a report from the Valuation office which has to be completed regarding the space left in the Cemetery. Cllr Waudby and Clark passed on the information required to complete this. Clerk is to contact Dist. Cllrs to try and find out more information about whether a compulsory land purchase could be made. This is to be discussed again at the next meeting. The Clerk has the keys for the Cemetery chapel and reported that there was a lot of rubbish left in the Chapel and a skip would be required.
It was Resolved: Cllr Ascough to order 60 bases, Clerk to purchase 60 vases
Cllr Leworthy is to find out prices of skip hire, and a date is to be set to tidy Chapel
342. To consider Interim Internal Audit report: It was Resolved to accept the report
343. To consider purchase of children’s picnic bench for Risegate park- funding agreed by Dist. Cllrs, and installation of concrete bases for tables: It was Resolved to order the bench, and request quotations for installation of a concrete base
344. To consider Play Inspection report for Gosberton and Gosberton Risegate Playparks and actions to be taken : It was Resolved to accept both reports and the recommendations
344. To note details of Summer Fayre - to be organised by Stephen Timewell: The Summer Fayre is being held on 14th July, there will be no cars or dogs allowed onto the field. An updated Car parking policy is to be adopted before the fayre
It was noted that there had been an error in numbering of the last item
345. To consider purchasing security lighting for Chapel building in Cemetery : This item is to be discussed at a later meeting
346. To discuss update on bin emptying contract in the village : P Godfrey has been approached and is willing to take on this role @£20.00 an hour, the Clerk reported that he would not be able to start until the beginning of April so there would be a month without any cover. As the bins are looking dated, quotes are needed for replacements
347. To consider making plans for D-day 80 celebrations: this was discussed and it was felt that an Afternoon tea with Vintage singer and a D Day 80 Flag for the village would be a good idea: It was Resolved to order the flag and start to make arrangements for an Afternoon tea on 8th June 2024. Vintage Singer is available for this date
348. To discuss update on SID installations: Cllr Smith and Clerk have met with a representative from LRSP to look at sites for the new Solar SID. 2-3 new posts require installation, which Highways have quoted £250.00. Cllr Smith’s report of the meeting has been circulated. It was Resolved: to approve installation of posts and to order a further Solar SID from Elan City
349. To consider Planning matters:
Planning decisions received since the last meeting of Council
For Comments
I. H08-0066-24 -Outline-Proposed new dwelling, SDJ 68 Siltside, Gosberton Risegate- Ms E Lenton
II. H08- 0121 -24- Type S73.A continuation- conversion of semi-detached house into two 2 bed houses- approved under H08-0175-19 – Modification to condition 3 to allow 2 upvc windows in lieu of timber- 1a Hall Drive, Gosberton
Determinations from SHDC
I. H08- 068/0-23- Replace 11 windows to front and side elevations- 57-59 Salem Street- REFUSAL
No comments
350. Finance
I. To approve payment of accounts – within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
|
01/01/2024 731 |
Public hall | 24.00 | 24.00 | BACS | |
|
05/02/2024 730 |
LALC | 150.00 | 30.00 | 180.00 | BACS |
|
09/02/2024 734 |
Elan City | 2275.81 | 455.16 | 2730.97 | BACS |
|
15/02/2024 735 |
On line Playgrounds | 1906.50 | 381.30 | 2287.80 | BACS |
| 20/02/2024 740q | LALC | 250.00 | 50.00 | 300.00 | BACS |
| 20/02/2024 741 | Glasdon | 11.41 | 2.28 | 13.69 | BACS |
| 01/03/2024 743 | Clerk Salary | 908.04 | 908.04 | BACS | |
| 29/02/2024 | P Godfrey | 160.00 | 160.00 | BACS | |
| 29/02/2024 753 | The Play Inspectors | 417.40 | 83.48 | 500.88 | BACS |
Payments made between meetings using delegated authority
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 21/01/2024 716 | HP instant ink | 8.32 | 1.67 | 9.99 | DEBIT CARD |
|
04/02/2024 720/721/723 |
S Kitchen | 900.00 | 900.00 | BACS | |
|
02/02/2024 Minute 326 |
NBB Outdoors | 510.00 | 102.00 | 612.00 | DEBIT CARD |
|
06/02/2024 732 |
One Drive | 5.88 | 5.88 | DEBIT CARD | |
| 03/02/2024 733 | Vodafone | 12.38 | 2.47 | 14.85 | DEBIT CARD |
| 14/02/2024 | Amazon Grave | 12.93 | 12.93 | DEBIT CARD | |
| 02/02/2024 | Clerk Salary | 724.26 | 724.36 | BACS | |
| 21/02/2024 | HP Instant ink | 7.32 | 1.67 | 9.99 | DEBIT CARD |
| 28/02/2024 | Innovations | 3.75 | .75 | 4.50 | DEBIT CARD |
| 29/02/2024 | S Kitchen | 900.00 | 900.00 | BACS |
It was Resolved to approve Payments
II. To review income and expenditure to 1st March – within Clerk’s report
III. Income and Expenditure
Expenditure since last meeting (includes payments to be approved at meeting- up to 4th March 2024) £10857.81
Income since last meeting up to 29/02/2024
£3270.00
Expenditure year to date £49934.91
Income year to date £57197.00 (includes precept)
It was Resolved to approve income and expenditure
IV. To receive Bank reconciliation
Balance of Bank Accounts
Current- online balance as at 29/02/2024 £3090.16
Deposit – online balance as at 29/02/2024 £50254.39
Community- online balance as at 02/02/2024 £347.28
NS & I as at 29/02/2024 £53585.32
Cllr Ascough to carry out Bank reconciliation
V. To review Budget 2023/24
It was Resolved to approve Budget review
VI. To review Fixed asset register
It was Resolved to approve Fixed asset register review
VII. To review reserves
It was Resolved to approve Reserves review
Total reserves as at 29th February 2024
National Savings £53,585.32
Business Premium Account £42,448.37
Community Account £787.28 £96,820.97
Current Earmarked Expenditure
Kings Coronation £ 10,000.00
replacement of fixed assets £ 5,000.00
purchase of Additional cemetery land £ 50,000.00
Election expenses £ 4,500.00
Playing field improvements £ 10,000.00
Contingency £ 5,000.00
Total Ring-fenced expenditure £ 84,500.00
351. To receive reports from other Committees:
Cllr Ascough reported that there had been a meeting of GCAT, the monies left in the GCAT fund are in the process of being distributed, some of this is being given to the Marjorum Beehive association to go a defibrillator and table tennis table, the Gazebo is being donated to the Baptist church for use in the village, it is thought that the PA system is still with Rev Walters. A further meeting may be held to once funds are empty to wind up anything remaining
Cllr Clark reported on the RMT meeting, Rev Walters has resigned and Methodist Minister Luke Smith has agreed to take on the role. The BMA is busy with events and continue fundraising to improve the hall
Cllr Oakman reported on the Unknown Donors meeting, the sub-letting issue has been resolved and funds are being distributed
There has been no Relief in Need meeting
Agenda items for the next meeting
Cemetery
D Day 80
Meeting Closed at 20.34pm
Chairman ……………………...
Uploaded 5th March 2024 18.40